Petitions and Forms

The posted deadline must be met. If the deadline is missed or the student is not eligible for the requested petition at the time it is received*, the petition will be denied. If the student becomes eligible later, they must submit a new petition and have it received by the deadline.

*A petition is "received" once it arrives in the Graduate Dean's queue in R'Grad or is received by a Graduate Academic Affairs staff member.

R'Grad

All petitions are available via R'Grad, unless otherwise noted. It may take up to 10 business days for your petition to be reviewed by Graduate Academic Affairs once received in the Graduate Dean queue. Petitions can be tracked in R'Grad to see where it is in the process.

Regulations and Procedures

Regulations and procedures relating to the following petitions can be found at Regulations and Procedures for Graduate Academic Affairs.

Academic Calendar

Many deadlines reference the first day of instruction. The Academic Calendar can be found on the Registrar's website and lists important dates for each quarter.

PETITION	DEADLINE	ADDITIONAL INFORMATION
Add a Major	Summer - May 1st Fall - June 1st Winter - November 1st Spring - February 1st	The quarter the added major will be effective. Please visit Graduate Admissions for more details on this process and a link to the application.
Annual Mentoring and Evaluation	June 30th???	Annually for all graduate students - Spring quarter
Application for Candidacy for Master's Degree	First day of instruction	Quarter of Master's graduation
Catalog Year Change	First day of instruction	Quarter the catalog change will apply
Change of Grading Basis (Use Enrollment Adjustment Form)	Friday of week 8	Quarter the course is taken
Committee Change (Dissertation or Thesis Committee)	5 business days prior to final defense	Both Master's and PhD students use this form to update their committee
Credit by Exam	First day of instruction	Quarter the exam is taken
Degree Objective Change - Master's to PhD	Summer - May 1st Fall - June 1st Winter - November 1st Spring - February 1st	The quarter the degree objective change will be effective. Please visit Graduate Admissions for more details on this process and a link to the application.
Degree Objective Change - PhD to Master's	Summer - May 1st Fall - June 1st Winter - November 1st Spring - February 1st	Quarter the degree objective change will be effective
Designated Emphasis Application	Once the DE is complete (recommended)	???
Directed Studies (290)	First day of instruction	Quarter the course is taken
Dissertation	Last day of the quarter (12:00pm)	Dissertation submission information for PhD students
Double Count (Use Transfer Course Work/Double Count petition)	Prior to advancement to candidacy	Double counting is only for combined program Master's students.
Education Abroad Program Academic Planning Form for Graduate Students	?	Advising form for graduate students who wish to pursue Education Abroad Programs.  Students must start by consulting with the UCR Study Abroad office.
Enrollment Adjustment Form (EAF)	Add: Friday of week 3 Withdrawal: Friday of week 6 Change Grading Basis: Friday of week 8
Exceed Unit Limit	First day of instruction	Quarter units will be exceeded
Filing Fee (Master's or PhD)	First day of instruction	Quarter of filing fee
Final Defense (Master's or PhD)	Last day of the quarter (12:00pm)	Quarter of graduation
Format Review (Dissertation or Thesis)	Two weeks prior to the last day of the quarter (11:59pm)	Quarter of graduation
Grade Appeal	No later than 6 weeks after the beginning of the subsequent quarter	Grade appeals follow these procedures
Graduation Application	Friday of week 3	Quarter of graduation
Half Time Status and Reduced Fees	First day of instruction	Quarter of Half-Time Status
In Absentia Registration	First day of instruction	Quarter of In Absentia
Incomplete Extension	Last day of instruction the quarter following the assignment of the Incomplete (recommended)
Intercampus Exchange Application	One month prior to the first day of instruction at the host campus	ICE Application Most UC's are on the quarter system, but UC Berkeley and UC Merced are on the semester system.
Leave of Absence	First day of instruction
Letter of Completion	No deadline	Only request if you have an immediate need to show proof of degree completion prior to the transcript and diploma being available and if your degree audit is complete. The Registrar provides several resources for proof of degree completion. Please visit http://registrar.ucr.edu/graduation-guide/diplomas#proof-of-graduation for details.
Major Change	Summer - May 1st Fall - June 1st Winter - November 1st Spring - February 1st	The quarter the major change will be effective. Please visit Graduate Admissions for more details on this process and a link to the application.
Master’s Degree Add (in PhD field)	First day of instruction	Quarter the degree objective will ??? This petition is only used to add a master's degree in the same field as the PhD to the student's curricula. If a student wishes to add a master's degree in another field, they must follow the Add a Major procedure.
Manuscript (Creative Writing Only)	Last day of the quarter (12:00pm)	Quarter of graduation eLearn/canvas info?
Manuscript Completion Form (Creative Writing Only)	Last day of the quarter (12:00pm)	Quarter of graduation
Nomination of Oral Qualifying Exam Committee	5 business days prior to the exam
NRST Reduction Extension Request	First day of instruction (recommended)	Quarter of reduction
Other Request	No deadline	This petition is used for requests not addressed by a current petition, including exceptions, employment...????
Readmission	Summer - May 1st Fall - June 1st Winter - November 1st Spring - February 1st	Quarter of readmission Please visit Graduate Admissions for more details on this process and a link to the application.
Report of Exam Result or Degree Requirement	Tuesday after the end of the quarter (11:59pm)	Grades, exam results and non-course degree requirements are all due the same day
Report of Oral Qualifying Exam	5 business days after the exam (recommended)
Signature Approval Page (Dissertation or Thesis)	Last day of the quarter (12:00pm)
Substitute Coursework	First day of instruction (recommended)	Quarter of substitution
Thesis	Last day of the quarter (12:00pm)	Thesis submission information for Master's students
Timetable to Completion	First day of instruction	Quarter of hold
Timetable to PhD Oral Qualifying Exam	First day of instruction	Quarter of hold
Transfer Course Work	First day of instruction (recommended)	First quarter of graduate program
Waive Course Work	First day of instruction (recommended)	First quarter of graduate program
Withdrawal from UCR	Last day of instruction	Withdraw from the University

PhD Advancement and Graduation Forms

Nomination for Oral Qualifying Exam Committee

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Nominate the oral qualifying exam committee at least 2 weeks prior to the exam.

DEADLINE: At least two weeks (preferably one month) prior to the Oral Qualifying Exam date.

Report of Oral Qualifying Exam (and Nomination of Dissertation Committee)

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Report the results of the oral qualifying exam & nominate a dissertation committee.
Explanation of procedures can be found HERE

DEADLINE: This form should be initiated within 48 hours of the completion of the exam.

Committee Change (Dissertation or Thesis)

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Nominate or make a change to the dissertation or thesis committee.

DEADLINE: At least two weeks prior to the Final Defense date or as soon as the change is confirmed by the department.

Final Defense PhD

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Report the results of the final defense of the dissertation.
Explanation of procedures can be found HERE

DEADLINE: Final business day of the quarter of graduation.

Signature Approval Page (Dissertation or Thesis)

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Final committee approval of the written dissertation or thesis.
Explanation of procedures can be found HERE

DEADLINE: Final business day of the quarter of graduation.

Master's Advancement and Graduation Forms

Visit the graduation page to learn more about filing for completion of a degree

Application for Candidacy for Master's Degree (Plan I) Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Apply for a thesis, manuscript or professional paper master's degree DEADLINE: first day of instruction of the completion quarter
Application for Candidacy for Master's Degree (Plan II) Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Apply for a comprehensive exam, project, or analytical paper/project master's degree DEADLINE: first day of instruction of the completion quarter
Committee Change (Dissertation or Thesis) Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Make a change to an existing thesis committee after advancement application is approved DEADLINE: Two weeks prior to the defense (if applicable). If no defense, submit as soon as the change is confirmed by the department.
Final Defense Master’s Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Report the results of the final defense of the master's thesis. Explanation of procedures can be found HERE DEADLINE: Final business day of the quarter of graduation.
Signature Approval Page (Dissertation or Thesis) Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Final committee approval of the written dissertation or thesis. Explanation of procedures can be found HERE DEADLINE: Final business day of the quarter of graduation.

Timetable Forms

Timetable to Completion (of a Master's Degree)

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

For master’s students who have been enrolled one year past the program’s normative time to degree

DEADLINE: Two weeks prior to registration. You will be notified by the Graduate Division when a hold is placed on your record and which quarter is impacted by the hold.

Timetable to PhD Oral Qualifying Exam

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

For PhD students who have been enrolled for four years but have not taken the oral qualifying exam

DEADLINE: Two weeks prior to registration. You will be notified by the Graduate Division when a hold is placed on your record and which quarter is impacted by the hold.

Timetable to Completion (of a PhD Degree)

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

For PhD students who have been enrolled one year past the program’s normative time to degree

DEADLINE: Two weeks prior to registration. You will be notified by the Graduate Division when a hold is placed on your record and which quarter is impacted by the hold.

Designated Emphasis Application Forms

View the UCR General Catalog for detailed information about each of these Designated Emphases, including contact information for each DE Director at catalog.ucr.edu. It is strongly recommended that students interested in completing a DE contact the DE Director prior to beginning coursework or other non-course requirements. Substitutions of coursework must be requested in advance of enrollment in the course. See Regulations and Procedures for more information.

DEADLINE: Submit the DE application once all DE requirements have been completed. Per Graduate Council regulations, all requirements for the DE must be completed within ONE YEAR of advancement to candidacy.

Archive, Museum, Manuscript, and Print Studies (AMMP) formerly Book, Archive, and Manuscript Studies (BAM)	Mechanisms of Gene Expression and Regulation Studies (GERS)
Cell, Molecular and Behavioral Neuroscience (CMBN)	Medical and Health Humanities (MHH)
Chemistry Education (CHED)	Middle East and Islamic Studies (MEIS)
Corporeality and Embodiment (CREM)	Public Policy (PBPL)
Inflammation and Infectious Disease (IID)	Southeast Asian Studies (SEAS)
Latin American and Latino Studies (LALS)	Speculative Fictions and Cultures of Science (SFCS)